There are many articles out there about why you should go paperless. Everyone, from big business to small, is jumping on this bandwagon. So much, so that paper in the office is sure to be a thing of the past relatively soon.
The principal and, undeniably, most important argument for this is environmental. We live in an age where not caring about the planet isn’t an option. With global warming an ever-present threat, many of us are cutting down on plastic and installing solar panels in our homes. And, of course, cutting paper out of our offices. After all, we can’t produce paper without cutting down trees. And, given that trees are essential to a functioning planet, we could do with leaving them where they are.
But, you may be reluctant to jump on the no-paper bandwagon. There’s no shame in admitting that the environmental impacts aren’t enough to sway you. You certainly wouldn’t be alone. But, these aren’t the only benefits of a paperless office. In truth, doing away with the white stuff could make life much easier for you. Here’s how.
Taking the complication out of filing
Filing cabinets are the bane of any office worker’s existence. You have to go through about ten drawers to find the piece of paper you’re after! And, just when you think you’ve found a system which works, you come up against more issues. It’s a never-ending problem and one that you could do away with by going paperless. Imagine if you kept all your files on a computer. In one click, you could find anything you needed. By using informative file names, you could just do a quick search. How much time would that save you?
Remote access to information
Remote access is another benefit. By using a cloud service like those offered by many computer consulting services, you and your colleagues can access anything, anywhere. Forget taking essential files out of the office, or having to wait until the next day. You can work from home with ease, and have access to anything you need. On top of which, colleagues on the road can pull up a file at the click of a button. All it takes is an internet connection. An ability like this could enhance your operations. And, with your competitors turning to the cloud, this could be essential for keeping ahead of the game.
No more cluttered storage cupboard
Ah, the office storage cupboard. It’s messy no matter how often you try to clean it, and frankly, it’s wasted space. But, consider that everything within that storage space is geared towards a paper-filled office. Go paperless, and you can get rid of paper itself, the paperclips, staples, and so much more. Before you know it, you’ll have a free storage cupboard on your hands. New private office, anyone? Or, you could knock this into your central office space to free up some much-needed room. Either way, it’ll get better use than it ever did in the past.
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