Category Archives: Taxes

What’s Involved In The Canadian Customs Clearing Process?

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When it comes to international trade, diving into the Canadian customs clearing process can sometimes feel like exploring a labyrinth. But don’t worry; we’re here to guide you through this maze with a touch of personality and a commitment to keeping things simple and natural.

Getting to Know Canadian Customs

Before we jump into the nitty-gritty details of customs clearance in Canada, let’s start with the basics. Canadian Customs, also known as the Canada Border Services Agency (CBSA), is the gatekeeper for goods entering and leaving the country. They wear many hats, but their primary mission is to keep Canada safe and secure while fostering legitimate trade.

Paperwork: The Foundation of It All

The customs clearance adventure kicks off with paperwork – lots of it! Whether you’re sending goods into Canada or taking them out, proper documentation is your passport to a hassle-free journey. Here’s the essential paperwork you’ll need:

Commercial Invoice – Think of this as your shopping list for the border. It spells out everything about your goods, from their description to their price and quantity.

Bill of Lading – This is your golden ticket for shipping. It outlines all the shipping details and spells
out the terms of delivery.

Customs Declaration Form (B3) – It’s like introducing your goods to Canada. Here, you declare what you’re bringing in or taking out, along with their value. The CBSA uses this form to figure out the appropriate duties and taxes.

Certificates and Permits – Depending on what you’re transporting, you might need special certificates or permits to stay on the right side of Canadian regulations.

Cracking the Tariff Code

One of the puzzles you’ll encounter in the customs clearing process is finding the right tariff classification for your goods. Think of it as your goods’ secret code that determines their duties and taxes. It’s a bit like solving a riddle, but getting it right is crucial to avoid delays and unexpected expenses.

Valuation Station

Next stop on our customs journey: Valuation! The CBSA needs to know how much your goods are worth to calculate those duties and taxes accurately. They’ll consider the price you paid for the goods, along with any additional costs like shipping and insurance.

Duties and Taxes: The Money Talk

Now, let’s talk money. Duties and taxes are like the tolls you pay to cross the customs bridge. Import duties are taxes imposed on imported goods, and they can vary depending on what you’re bringing in and where it’s from. Get ready for some math, as these costs can significantly impact your bottom line.

Goods and Services Tax (GST) – Canada’s federal tax that applies to most goods and services. It’s calculated based on the customs value of the imported goods.

Harmonized Sales Tax (HST) – Some provinces in Canada have joined forces, combining the GST with their provincial sales tax to create the HST. If your goods are headed for one of these provinces, you’ll need to factor in the HST.

Provincial Sales Tax (PST) – In provinces sticking with their individual sales tax, you may need to pay PST in addition to the GST.

Customs Brokers: Your Trusted Navigators

Navigating the Canadian customs clearing process can feel like sailing in uncharted waters, especially if you’re new to it. That’s where customs brokers come to the rescue. These seasoned professionals are like the GPS of the customs world, guiding you through the regulations and ensuring a smooth journey for your goods.

Border Inspection: The Moment of Truth

As your goods reach the Canadian border, they’ll undergo a thorough inspection by CBSA officers. Think of it as a customs health check for your cargo. The officers verify that your goods match your documentation and comply with Canadian rules and regulations. If everything checks out, your goods get the green light, and you can continue their journey.

Wrapping It Up

In a nutshell, the Canadian customs clearing process is a pivotal part of international trade. While it might seem like a complex puzzle, understanding the key pieces and requirements can simplify the journey. Remember, proper documentation, accurate tariff classification, correct valuation of goods, and compliance with duties and taxes are your allies in ensuring a smooth customs clearance.

For newcomers in the world of importing and exporting, teaming up with a customs broker can be a game-changer. With their expertise, you’ll navigate the customs maze with ease, allowing you to focus on expanding your international trade ventures confidently.

So, as you prepare for your next customs adventure, keep in mind that while it may have its challenges, with the right knowledge and support, you can breeze through the process successfully. Safe travels and happy trading!

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Tax Return Terrors: How Freelancers Can Cut Their Costs

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Going freelance is one of the most popular career choices of this generation. Now, more than ever before, people are choosing to set up a home office and spend their days there. Of course, technology has made this lifechoice more workable than ever before. When you think about it, it’s no wonder that people are making the most of the opportunity. After all, who wouldn’t want to work from the comfort of their home?

But, it would be naive to assume that the freelance route is a solely happy one. While there are obvious benefits to being your own boss, there are major downfalls too. And, never do they make themselves more plain than when tax time comes around. Rather than leaving things to your employer, you have to turn your hand to the ever-nightmarish self-assessment. Worse, you feel every single penny that you lose when you’re doing it.

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The good news is, there are a few different ways for freelancers to keep taxes to a minimum. In fact, for the most part, work like this is encouraged. The trouble is, we don’t all know the tricks of the trade and end up paying above the odds. Which is why we’re going to look at a few ways you can keep your taxes down.

Set up as a company

When you first go freelance, the company vs. sole trader situation can get a little confusing. But, to break it down for you, operating as a sole trader means that you’re liable for your enterprise. If you get sued, for example, it all falls on you. And, when it comes to taxes, you’ll be paying from both your salary and your profit.

But, if you set up as a limited company, as outlined on sites like howtostartanllc.org, you stand to gain company tax benefits. Hence, you’ll only need to pay tax on your income. Done right, this could halve the amount you pay out.

Educate yourself about deductions

Any freelancer knows that they have to deduct expenses on their assessment form. But, what less of us realize is just how many deduction opportunities there are. Likewise, using free software will also help manage the deductions. There is tax software for professional tax preparers to help manage and sort tax without needing to use an accountant. For a full list, head to sites like https://www.upwork.com. Your findings will astound you. Often, you can deduct for using a home office, and even get money off your internet bill. Doing your research is the only way to ensure you’re deducting everything possible.

Keep accurate accounts

Of course, you’ll find it difficult to deduct anything if you don’t keep accurate accounts. Far too often, we end up losing receipts and paying for business supplies from our pockets. With one or two items, it doesn’t seem like a big deal. But, when you consider the cost of those items, plus the tax you could’ve saved, the mistake soon adds up.

Filing Cabinet Regulation Hanging Files

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Getting your accounting system under control is all it takes. Invest in filing equipment, and make sure to put relevant receipts and bills there as soon as you get them. That way, they’ll be ready and waiting when you come to fill your form.

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Is Your Company Compliant?

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Of all the things your business needs to be, compliant isn’t one of the most exciting. Reputable, prosperous, fruitful – these are all exciting prospects that most business owners would love to assimilate with their companies, but complaint? Not so much. In reality, we all know that our businesses need to operate to a certain standard, but compliance is definitely not one of the most exciting areas that you have to take care of. Either way, it has to get done. So, you’re going to want to get this one ticked off of your list and fast. But what does it mean for your company to be compliant?

The main idea of making sure that your business is compliant is to make sure that you’re operating in a manner that is considered within the law. But this can be across a wide range of areas, and not just legal concerns. As your business grows and does well, it’s in your own interest to make sure that you’re operating as you should be in each area. You want to protect your business, so in order to keep trading, you should make sure that you tick all the boxes you have to across each of the following areas of compliance.

Finance

One of the most common areas of compliance across any business if finance. This may be one of the areas that you’re most familiar with. But, it’s also important to ensure that you are operating above board when it comes to your finances. The legal implications of not doing this are not worth the risk. So ensure that you’re recording all of your business finances and transactions, and writing off your expenses fairly and in compliance with your local tax law.

Taxation

Following on from this, you may also want to consider taxation compliance. There is a lot you need to know about filing taxes, so make sure you are familiar with everything. Even if you hire an accountant, you should try to understand as much as you can to ensure that you are accountable for what you are declaring. Because it is vital that you declare everything fairly and that you’re paying the relevant taxes as you should be.

Employment

There there’s also human resources (HR) compliance to consider. Even if you have a small company with only a handful of employees, you may be bound by the relevant employment laws in your area. So it’s vital that you read up. You’re going to want to make sure that you have the right policies and procedures in place to keep yourself compliance and ensure that your staff is content too.

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Insurance

By law, you may also be responsible for arranging certain insurances. In order to be compliant with your state laws, you are going to want to take out the right policies and ensure that the cover you for the necessary requirements. To do this, you may want to speak to your local state department as your insurances could vary by your business type, your turnover, and your business size. However, it’s likely that you’ll require liability insurances as a minimum.

Data

Then, you should also think about how your business operates with its data. In this guide to data protection, you should be able to understand what is required of you. Not only should you aim to be compliant to protect your own interests, but also to ensure that any customer information that you hold is kept safe and secure and that you’re not liable to any lawsuits.

Verification

Next, you could consider the compliance you have with the way you operate your business. Depending on the industry you work in, it may be a standard procedure to check the identity of your customers. But to do this, you may need real-time identity verification to provide the assurance you need in today’s digital world that will help you operate smoothly. When your customers need to be verified in order for you to supply your product or service, you will have to ensure you have that verification process in place to stay compliant with industry standards.

Health & Safety

Finally, there’s also health and safety to think about. Even if you’re a small business, you may be liable for health and safety laws. So, you’re going to want to check what is expected of you and work to put the necessary plans and policies in place to ensure that you’re compliant with local laws. In doing so, you should be able to reduce your liability should things go wrong.

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Behind The Scenes Of A Business: 3 Important Things To Know About

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As a new entrepreneur, you’re eager to proceed with your first ever business idea. You’ve seen many people follow the path to success and want to replicate them. Before you get started, you must know about some crucial things that happen behind the scenes. These are things that the public doesn’t really see but are crucial to the running of a business. You can find out what these things are by reading the points below:

Procurement

Procurement is a fancy term for when you need to get your hands on something. In a business sense, it refers to purchasing your supplies and getting them delivered to you. Every business needs to stock up on certain supplies at times during the year. The items you procure depend on your company. For retailers, you need actual products and items that you’ll them sell. Other companies buy resources that they use to create products. Even things like office supplies need to be procured by your business. As the owner, it’s your job to find various vendors who can supply you with what you need. It’s essential that your company has all the supplies it needs to work and get the job done.

Payment Processing

Whenever you buy something from someone, you have to exchange money. You give them cash, and they give you change. Alternatively, you pay by card, and they end up with the money. If you’ve never been involved in business, then you probably have no idea how those card payments get processed. Well, for a business to get paid it has to set up a merchant account that accepts card payments.  There are loads of companies like Humboldt Merchant Services that supply these accounts to businesses. This all goes on behind the scenes and the money ends up in your merchant account where it can be withdrawn and used however you like. As a business owner, you need to gain knowledge on payment processing and how to implement it in your company.

Paying Tax

Business tax is something hardly anyone sees from the public perspective. Unless you’re running a business, you won’t know what goes on with regards to tax. Companies have to pay income tax each year on their profits. Business owners need to spend ages managing their books and ensuring they pay the right tax at the right time. Failure to do so can lead to financial penalties and a black mark against your business. There are loads of accountants or financial advisors that can help a business pay its tax if you happen to be struggling. The main thing to remember is that it needs to be done. There’s no way around it, and if you forget, then you’ll damage your business.

The purpose of this article was to bring you some advice surrounding the ‘boring’ side of running a business. By taking a look at important things that happen behind the scenes, you can ensure your company is run correctly. You’ll have everything in place behind the scenes, which makes other parts of your business run more efficiently too.

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You’ve Won The Lottery! Lump Sum or Annual Payments?

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Recently, a record Powerball jackpot of 1.6 billion dollars was won by 3 winners. That’s about $530 million dollars apiece. Wow! Unfortunately, I only won a measly $7, but at least that’s $7 to the good and more than probably most people won.

From what I’ve read, most people who win big jackpot opt to take the lump sum. Some do it because they want it all right now. Others because they want control over all the money and fear that if they pass on, nothing goes to their heirs. I don’t know if it’s true for all lottery type games and gambling overall, but I do know that in many cases, the rule is that annual payments stop upon the death of the winner, even if all the winnings haven’t been paid out.

And, if the winner is already quite elderly, this fear is even more legitimate.

However, unless I was very old and the annual payments wouldn’t be very much, I would

opt for taking annual payments! And, if you were one of the three winners, having won $530 million dollars from that huge jackpot, you should opt for the annual payments, too, and here’s why.

  1. You don’t get all of the money when you take a lump sum! Each winner of the Powerball jackpot will get their 530 million only if they take annual payments. If you take a lump sum, it will get it cut to around 300 million, and that’s before taxes are taken out. After taxes, you may be left with $150 to $200 million by some estimates.

  2. If you blow it all right away as many big winners have done, that’s it! No more money coming! Sure, the $180 million you’d be left with in the previous example is still a huge amount of money and you’d have it now. And, if you kept your head, you can certainly have the fact of never having to work again and yet having a very good lifestyle that you are in nearly complete control of, be your life. But there are lots of pitfalls, like friends and relatives and others coming out of the woodwork, many who may try to sue you for the money and really tangle up things for a long time, and making you hire attorneys and financial experts, all of which will cost you money, and, if you haven’t managed the money well, you could still wind up even more broke than you were before you won. With annual payments, you’ll have more money coming in the next year for 30 years. And you’ll likely get a much bigger percentage of your 530 million.

  3. You may not be able to have future payments go to your heirs, but those payments you do receive will still let you leave a great deal of money to them!

    Thirty years of annual payments from that 530 million that you won would come to $17.6 million per year. But of course there’s taxes. Let’s say, worse case scenario, you have 60 percent taken out for taxes. That would take it down to approximately $7 million yearly that you would receive every year for 30 years! Worried you may pass on after the first year’s payment? You’d still get to leave $7 million to your heirs. How many people do you know that can even leave that much or are in line to inherit that much money? I don’t know any.

  4. You have more money coming! The positive side as mentioned at the end of number 2 above, you have more money coming! You know all those problems that cropped up before when you first won? Like those friends and relatives you didn’t know you had suing you, and those nasty taxes? And your overindulgence, like that $350,000 Ferrari you bought? Well, next year, you’ll get more money, and the year after that, for 30 years! You’ll get smarter, learn how to pay your taxes and manage your money, you won’t be out buying a new Ferrari, and you’ll probably outdistance those nuisance lawsuits brought about by all those new-found friends and relatives from the woodwork.

So, if you do win big, think about taking annual payments instead. And first thing, see your tax people and get a trusted financial advisor first thing! You’ll be glad you did.

Happy playing and good luck!

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Stop Paying to Pay Your Taxes!

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Last year (2014) was the last straw! I went to the same tax preparation company that I’d gone to for the last ten years and ended up paying $608 to have my return prepared and filed!

$608!                    

And this for a relatively simple return!

To start at the beginning, when I used this preparer, a very well-known chain, I paid maybe $250 and was also sent a coupon that took $20 off my bill. But each year, the price kept going up! Last year (2014) it was $608, a steep rise from the year before, when I paid roughly $450! And, to top this off, the preparer stopped sending their discount coupons.

Well, I asked why my return, (which was fairly simple with some self-employment income, but certainly nothing like what a decent sized business would generate),had cost so much to prepare.

I was told that it was due to my number of w2’s and the division of my self-employment income generating more forms, each of which added another $100 to the cost! And I think I only had 3 w2’s and one 1099!

So, did they protect me and go to bat for me with any problems with the IRS? Well, yes, on two occasions. But, it was for mistakes they made! Not for anything I forgot to include or miscalculations I made!

So, this year, (2015) I decided enough was enough! I found a service, partly supported and endorsed by the AARP, which does tax returns free of charge. They also provide resources that can help you if you are audited. And they do a good job!

Luckily, in most of my past years, I had gotten refunds that were enough to cover the cost of preparation. However, I guess that had I gone to a tax preparation business, I may have paid $700 or more this time! With the $200 refund I’m getting this year, I would have ended up $500 in the hole, if not more!

Is there a down side or catch to using this free service? Sure. There are requirements, such as income levels. If too high, then you’re not eligible, although, the threshold is fairly high. Also, there are some things that they cannot do regarding tax returns, mostly things that are in much more complex returns, unless you’re willing to forgo the deductions, but, in many cases, the taxpayer will still save more by not going to a standard preparer.

In my case, the actual organization doing the free tax returns is called “Cash Oregon”, and is endorsed by the AARP. Oh, and by the way, there are no age restrictions, even though the AARP is involved.

And, depending on your area and how the organization you find works in your area, you may have to make an appointment well in advance, or, if they only do walk-in service, you may have to get up very early in the morning, arrive very early, and wait half the day or more. But, it’s well worth it! And unless you have the kind of return that is very complex and has a possibly greater chance of being audited, you should be just fine using a free service.

Just be sure to make sure that it is supported or endorsed by a reputable organization such as the AARP.

Oh, and what about the possible suggestion that I simply find another provider, one of the other well-known tax preparation companies? Well, while I was waiting, another guy came in and told the clerk he was trying Cash Oregon’s service because he was tired of paying exorbitant costs to have his taxes prepared by one of those other well-known companies!

So, if you’re seeing your tax refunds getting chewed to pieces by your tax preparer’s high costs, or even worse, having to pay that high cost on top of any taxes you owe try looking for a free service!

And support the FAIR TAX! (See my post, FAIR TAX! IT’S WAY PAST TIME!)

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Don’t Drive? Need a License? No! Need an Updated ID? Yes!

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So, you no longer drive or have stopped driving. And that means you have no need of a license, or a need to update it. But, do you still need an up to date ID? The answer is, yes!

Now, we’re not like an iron curtain country where we need “papers”, but there are cases where an up to date ID can really help. And no, not just to enter bars or other adults only places.

I went to do my taxes last week, and, while waiting, a customer appeared who had not updated his ID, so, the expired ID he had was considered invalid. This meant that he had to go and update his ID before he could do his taxes.

There can be other cases where an updated ID is essential. Among these are getting all kinds of services and discounts for senior citizens. Also, one is often needed for banking and other financial transactions. Then of course, you need one if you’re going to fly anywhere.

And lastly, if you lose your wallet and it ends up with the police or other law enforcement authority, you may have more trouble getting it back.

So, what to do if you don’t drive and don’t need a license? Well, you can get just an ID card, usually from the DMV. They are usually good for 10 years, to my knowledge, and are accepted as valid forms of identification. And remember to keep it updated!

You never know when a valid ID can help you.

Be up to date!

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FAIR TAX! IT’S WAY PAST TIME!

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What is the Fair Tax and Why We Should Support It.

You work and work to make a living, support your family, etc. Either as an employee, independent contractor, or business owner. You work quite hard, 100% for what you earn. You do 100% of the work, right?

But, you have a portion of your pay withheld, or you make quarterly tax payments, or both, and you have to file every year, and probably have to pay to have it done as well! You have to pay to pay your taxes!

On top of this, when a person dies, their heirs are responsible for death, inheritance, and estate taxes, despite the fact that the money in the bank and the money used to buy the estate and it’s effects has already been taxed!

This is wrong, especially in a country where the virtue of hard work is supposedly celebrated. There is a way to correct this. It’s called the Fair Tax.

The Fair Tax was originally proposed by former Congressman John Linder of Georgia, and has been publicized greatly by Atlanta radio commentator Neal Boortz.

They’ve also co-authored two books about the Fair Tax, “The Fair Tax Book”, and “Fair Tax: The Truth”. These two books are ones that every American should read.

First, here’s what the Fair Tax would do and how it would work:

  • It repeals the 16th amendment and eliminates the current income tax and death taxes.
  • it replaces the embedded taxes in everything we buy. Currently these make up 22% of the total price that we pay for all goods we buy. The Fair Tax would make up roughly this same percentage. NOTE!: Contrary to what critics say, the Fair Tax is NOT a tax on top of the price of the item as a sales tax would be! This means that the prices we pay would not change much if at all with the implementation of the Fair Tax!
  • You would not need to file taxes anymore and April 15th would be just another spring day! This includes those who are self-employed. And those who use paid help such as a CPA or Attorney to file taxes, would save at least $100-$500 a year, and for many people, more than that! Currently the cost of compliance alone is staggering, approximately $400 billion yearly! And remember, for businesses, this cost is huge, and is passed on to you, the consumer.
  • No More Audits! Yea!
  • Everyone who works, regardless of income, will get a ‘prebate’,   This will protect the poor as they can use this for necessities. To those of you who believe this to be another handout, this can actually replace, yes, replace, the current welfare state. And it will actually cost less, as there is less room for fraud and the poverty line is the limit as to how much a person would get! Also, since everyone is getting a prebate check, they’ll be no need to determine what it can be spent on and no one can get upset if someone uses it to buy some toy. No one will even know that the money is coming out of a person’s prebate check.
  • Businesses will flock to the USA to do business and even to relocate their headquarters here since there would no longer be an income tax or the massive cost of compliance that goes with it! And domestic businesses will want to stay here instead of relocating overseas! And, outsourcing jobs overseas will be reduced, perhaps greatly, and with foreign companies wanting to relocate here, jobs may be coming, too!
  • Related to above, our economy may boom like it never has before! With the money saved from not having to pay income tax or compliance costs, businesses will have more money to spend on hiring, expansion, and development of new products. This means cheaper goods, more jobs, more goods being available, and people with more money to spend and feeling economically secure enough to spend it and boost the economy further!
  • Bigger savings than from deductions and credits under the current system! No one would need deductions and credits under the Fair Tax, and they will save more money! Everyone will save by not having to pay their CPA or attorney at tax time, everyone will get an automatic raise since nothing would have to be withheld from their paychecks, at the same time their employers, for the same reason, would be making more money, too! The self-employed and independent contractors would not have to file quarterly taxes, everyone would get the prebate check up to the poverty level to cover basic necessities! And no one would be hit with audits, which almost always results in more taxes, fees, and penalties on top of penalties, and the joy of dealing with the IRS, whose employees and agents often can’t even give you a correct answer to your tax questions! This would all end under the Fair Tax!

I have known people who have worked two jobs to supplement their income and one person I know for sure wouldn’t need to do that if the Fair Tax were implemented!

One last thing. While more republicans than Democrats support the Fair Tax currently, this is neither a Democratic nor a Republican cause, it is an American cause for freedom! And it is a plan that will help Americans at all economic levels!

Now, what I’ve written is just a very concise description. There is more information out there and the best place to look on the internet is http://www.fairtax.org. There is much better information here that is better explained than what I’ve written here. It is very informative and I urge everyone to visit this site.

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