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10 Essentials For Your Employee Handbook

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It’s one of those things that businesses put off as long as they can. A good handbook is not only time-consuming to put together but must contain all the necessary information it requires. If you forget to include certain details, you could find yourself in a tricky position later on. It’s all about covering your back, as well as settling in your new employees as best you can. You can tinker around with what you include in your handbook to a certain extent, but there are a few necessities. Let’s take a look.

 

General Company Information

 

Most handbooks begin with a general blurb about the company and what it aims to achieve. This is a good way to get your new employee accustomed to the business and how it operates. You can get as extensive as you want in terms of what you include here. Normally, a bit about the company’s history is a good way to get started. Goals and the ethos of the business might come next, followed by a personal message from you directly. You can get quite creative with this.

 

Safety Policies
There are a whole bunch of safety policies that you should have in place when it comes to your business. These need to be documented in the handbook. Possibly the most important of all is your health and safety policy. You must get across your stance on health and safety in the workplace, including any relevant tailored information. This is especially important for businesses that regularly work in dangerous environments. Other policies can surround workplace bullying and data protection, both of which should be included.

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Disciplinary Procedures

 

It’s a requirement of your handbook that you outline the disciplinary procedures properly. If you fail to do this, a disgruntled employee could later point to the handbook as an inaccurate source of information. This could then assist them when claiming in an unfair dismissal case, for example. So, every detail about disciplinary should be outlined in full. You can’t just make it up as you go along – disciplinary actions must follow strict law guidelines. An employment law specialist can help with this if you’re in any doubt.

 

Technology Use Policies

 

There was a time when technology use policies would have been laughed at. These days, they’re an essential part of your handbook’s contents. There are a few reasons for this. Firstly, you need to protect the business by strictly prohibiting personal internet usage on company time. You might also have rules in place surrounding company phones and laptops. Also, as mentioned earlier, data protection is yet another very important consideration. Without implementing the right policies, you could just find your data getting into the wrong hands.

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Holiday Entitlements

 

This one is fairly self-explanatory, and it relates to the holiday entitlements that your employees have. Every handbook should make these allowances clear in order to prevent any confusion going forward. Obviously, you’ll need to include the set amount of holiday that employees are allowed. Then, account for any extra entitlements they might get, and who they should contact when requesting holiday. You might have to add a few tailored rules in there about holiday request timings, too.

 

Dress Code & Behavioural Standards

 

This is another necessity that you’ll find in any good handbook out there. Start with the dress code, which you’ll need to be very detailed with. You’re not running a school, but you’d be amazed at how many people dress like a teenager when given the chance! So, be clear with exactly what is expected of your employees, or you’ll have no leg to stand on when they turn up in a hoodie. Of course, behavioural standards relate to how employees should act around the business. To prevent bullying, this should be documented and incorporated into your disciplinary procedure.

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Additional Benefits

 

This is where we get a bit more tailored, and there’s no set structure for what you need to include. However, many companies operate an overtime structure, and this might be a good time to include it. So, make it clear how much employees should be expected to make when doing overtime to avoid any grievances later. Other benefits can include discounts, memberships and bonuses, and they should all be documented. If they’re not in the book, problems can arise.

 

Sickness & Grievance Procedures

 

Every company is required to have both sickness and grievance procedures, and you’ll need to document them as well. Like disciplinary procedures, both these areas can be tricky to get your ahead around from a legal perspective. So, brush up on your knowledge before you go drafting this area of the book. If you don’t follow the law to the letter, this is yet another area where you can get bitten in the backside.

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Payment Information

 

You can’t forget about this! You better believe that a new employee will skip to this section the first time they read the employee handbook. Sorry…all that effort you put into the company description will probably go unnoticed! Handbooks are rarely generated on an individual basis, so you’ll need to be generic with this. Don’t go into specific payment information, but note when employees should expect to be paid. All they want to know is when they’ll get their money, and how many deductions might be taken off it. Get all the relevant information in there.

 

Nondisclosure Policies

 

When you’re working with confidential data, you can’t afford for your employees to go blabbering about it. This is why you need nondisclosure policies. This policy also needs to account for those that leave the company. Sometimes, a business might prevent that person from encouraging others to leave as well. Or, it might have rules about working for an opposing company and sharing secrets.

 

If you have any concerns when drafting your employee handbook, be sure to consult the law. As long as you’re adhering from a legal standpoint, the rest will fall into place. Now, it’s time to get down to work and put that book together!

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Motivating Your Employees Means Putting Them First

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Actively Listen

 

A great habit for any entrepreneur to adopt is that of active listening. When business owners get into the routine of things, it can be all too easy to forget these little things. Yet, it is these little things which, in business, are all about the people. As long as the employees of an organisation feel that they are being taken care of, it is much more likely that everything else will fall into place. It is also true that well looked after employees are more likely to be highly motivated at work. Higher levels of motivation means more work is getting done, and that the work is of higher quality. But how does a business owner ensure that their employees feel genuinely cared for? There is considerable debate surrounding this topic. But following these four pieces of advice is likely to be a good place to start.

 

Be Fair

 

One of the easiest ways to upset people is by treating them unfairly. Whether it’s calculating holidays or the way in which you delegate, you need to make sure you are giving everyone an equal chance. Most of the time, a lack of fairness is a genuine accident. These accidents can easily be avoided by using the right hr system software. This kind of software makes it easier to see the actual data on all these issues. That means that the business owner can see if there is anything untoward going on. Remaining fair is one of the staples of looking after the employees in any line of business.

 

Really make the difference in terms of how the employees feel. If you have a business of your own, always remember that your employees probably have some good ideas to share. It is definitely worth keeping an open door policy for anyone who has an idea on how to improve the company. Beyond that, you should be paying attention to any feedback you are getting about how the business currently operates. As a general rule of thumb, it is sensible to assume that your employees know what they are talking about.

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Allow Freedom Of Choices

 

All entrepreneurs are looking for that one golden solution to fix all of the business’ problems. These are hard to come by, if they exist at all. But there is one simple act which will rapidly improve the state of the business immediately: giving people more choices in their daily work. While it might be tempting to have rigid routines in place across the board, this is not often the best solution for your employees. What is much more effective is to allow them more choices in their work. This will enable a feeling of responsibility and empowerment across the business. It goes without saying that this will cause huge positive changes in your business.

 

Give A Helping Hand With Healthcare

 

Your employees’ well-being is centrally important to the business as a whole. After all, if they are not able to work, then you are going to struggle. With that in mind, make sure you are one of those employers who gives a little back when it comes to healthcare. Even something as simple as a free flu jab every year can make a big difference.

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Home Business Got You Seeing Red? Try Going Green

We all know that running a home business can be stressful from time to time. For starters, it’s hard to separate work from pleasure when you’re constantly wedded to your place of work. But could going green help, if only in a small way? Check out these green ideas for your home office.

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Use Biodegradable Cleaners

 

Did you know that the majority of cleaners you use around your home contain toxic chemicals? These chemicals aren’t just bad for your health, they’re bad for your mood too. Some cleaners contain chemicals, like phthalates. These chemicals then wind up in your body, disrupting your hormones, and generally messing with your mood. What’s more, they’re bad for the environment, as many of them contain other chemicals that don’t break down in landfill.

 

Here’s a green idea that’ll help: use biodegradable cleaners. These cleaners skip a lot of the harmful chemicals ordinarily found in regular cleaning products. And they are okay for the environment to boot. Next time you run out of detergent or surface spray, opt for the environmentally friendly alternative.

 

Get Rid Of Paper

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There’s nothing more annoying in the home office than out of control piles of paper littering all your surfaces. Is there anything you can do about it?

 

Well, if you’re a paper-based business, you might think that there isn’t. Sure, there’s lots of software out there that will do the job just as well as a pen and paper. But that software can’t replace your paper-based archive, can it?

 

Well, the software that you’re using right now probably can’t. But today, there are document conversion services that are very clever. Here, you simply scan all your archived documents. Then the software will automatically categorise them for you using learning algorithms. This means that you can transfer your archives out of your office and into the cloud. That means less paper, less mess, and arguably, less rage when you come to find old documents. After all, they’ll be just as searchable as everything else online.

 

Replace Your Lightbulbs

 

Nobody who runs a home business likes getting whacked with a big electricity bill at the end of the month. According to the department of energy, about 20 percent of the energy we use at home is wasted. But something as simple as changing your light bulbs can change all that. Get rid of your old light bulbs and switch to LEDs. These use significantly less power, and they last up to ten times as long. Remember, you don’t have to opt for LED with harsh blue lights. Most LED bulbs come with shrouds that modify the light to make it appear more natural.

 

Go Green For Web Hosting

Green Web Hosting.

Green Web Hosting.

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Web hosting is a small, but annoying cost for most small businesses. But you could save a bit of money by switching to a hosting service with green credentials. Thanks to the plummeting cost of solar, many green web hosting services are cheaper than their fossil fuel competitors. This means that you can save a bit of money, and look after the environment by switching. Why not give it a go?

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The Essentials Of Being A Corporate Dad From Home

A lot of people might think that it would be difficult to start up a business when you’ve got a full family life. They’re not wrong. But some things are worth going through hardship for. Starting a business and being in control of your own ability to make money is part of that. So if you’re becoming a corporate dad from home, you need to make sure you do it right.

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Setting up an office

You might imagine that one of the perks of working from home is being able to do in bed in your underwear. The allure quickly wears off when you realise both how uncomfortable and unproductive it is. You need to list your needs and create an actual office out of them. Even if it’s just a corner of the room, you need a real space where you can focus on writing. Keep yourself supplied and organised.

Building real presence

If you’re starting a business, you can’t make do with just a Facebook or LinkedIn profile. People need to be able to find you and see what you’re all about. That means setting up your own website. There are tools like Squarespace that can easily help you create a site that truly looks professional. However, you shouldn’t use a generic web address hosted on another site. Completing that professional look means hunting for a fitting web address through services like PAC Web Hosting. You need your own server and your own address. Make sure the address is easy to memorize, too.

Building real visibility

The site is just one arm of how you’re going to build the visibility of your business and your ‘brand’ as a businessman. One of the most effective ways of showing that you really know what you’re talking about is by writing about it. Content marketing can be a way of delivering content that informs and educates readers. You can even slip in a few offers that big up your own business while you’re at it. When you’re building your website, seriously consider attaching a blog to it. The better your content, the more people it will attract to your business site.

Finding your balance

When you start a business, it can be easy to get a little over excited. To get all gung-ho and throw all your time into it. However, you need to make sure you don’t overwork yourself. First, it’s not good for your health or your family. Secondly, it can really damage your long-term motivation with the business. Get the ball rolling, yes, but take it easy and make sure you’re setting boundaries. You need ‘in-office’ hours even when you’re at home. Similarly, you need to make sure your family respects your office space when you’re ‘in-office’. You can’t be dealing with distractions every two minutes.

These steps are only the beginning of starting to grow a home-based business. From here on out, it’s about marketing and networking, as well as delivering the best services you can. There’s nothing to stop you from starting a truly successful business from home. Go out there and get ‘em.

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Protecting Yourself Against High Insurance Fees

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Car insurance, eh? Not exactly the most fun thing car enthusiasts have to deal with. But it’s extremely important and helps keep us safe. Of course, our need for it can make high costs sting even more. Here are the things that affect insurance rates the most.

 

The laws of your state

 

Where you are in the country will have an effect on certain areas of insurance policy. There may be vehicular laws in your state that place a different amount of blame on particular parties when compared to other states. And liability is pretty much everything when it comes to insurance! The laws will also dictate exactly what kind of car insurance you need. These are the minimum car insurance laws. One state may require you to cover things that another state doesn’t. This is why it’s important that you look into affordable auto insurance!

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Car Insurance.

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DUI

 

If you’ve ever been caught driving under the influence, then you’re going to be hit with higher insurance costs. But it’s not just a flat rate for having been caught. The rate at which car insurance costs will increase depends on how your particular situation panned out. And I’m not just talking about damage to the car, the property of others, or even other people. (Though, of course, those things won’t help.) The extent to which you were punished by the law will also be taken into account. If you were sent to jail, for example, you’ll be paying higher premiums than someone who didn’t for a similar offence.

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Reckless driving

 

The typical rate of car insurance increase for someone caught drink-driving is in the 15-19% area. What may surprise you is that reckless driving can push it up even higher, to the 20-25% range. Of course, this isn’t too surprising when you consider what reckless driving can describe. You may have been driving without a license, or racing in the streets, or even trying to escape the police. Reckless driving, as defined by the law, will always be considered a major traffic violation.

 

A history of fraud

 

Here’s a question you may consider odd. Have you ever committed insurance fraud? Well, I doubt you would tell me even if you had. But if you have, then your insurance company are going to find out. Insurance companies aren’t exactly keen on working with people who’ve, y’know, defrauded insurance companies. If you’ve ever had a legal dispute with an insurance company, this could very well affect your premiums.

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Speeding
You would think that speeding would be classed under reckless driving. But as I implied earlier, reckless driving generally refers to very specific violations of law. Speeding, of course, can’t always be referred to as reckless in the same way. You may have been going a few miles per hour over the speed limit. This will be seen as minor, and won’t increase your car insurance rates too much. (Unless you do it repeatedly!) If you’ve been caught going ten miles or so over the speed limit, then that can cause higher increases. And if you were doing something like 60 in a 30 because you wanted to test your car’s speed? Then you’ll probably want to go back up to “Reckless driving”.

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Strange Tricks For Being More Financially Stable

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It can be difficult to keep on top of your finances, no matter what your situation is. If you have ever found yourself unable to get through the month, then you will know the kind of stress that financial difficulty can lead to. This can hit anyone at any time, but there are things you can do to make it less likely. As long as you adopt certain habits and tricks, you will find that your finances take much better care of themselves. With that in mind, let’s take a look at what some of those habits and attitudes might be.

 

Carefully Consider Big Purchases

 

When it is time to make a big purchase, you need to be sure that you are going for the right one. There is nothing worse than finding yourself regretting something of this size. For purchases such as a house or a car, you should always take your time. Taking it slow ensures that you do not make any decisions which you might later regret. The same also applies to smaller purchases, particularly anything which has a recurring cost, such as a contract. Car insurance is a good example of something that you want to be particularly careful with. When you are looking for car insurance, make sure you take your time in comparing them before you hand any money over. There are many websites to help you with this, such as https://www.comparaencasa.com/.
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Don’t Be Afraid To Haggle

 

Haggling used to be much more of an everyday thing, but these days it is much less common. However, there are still some areas where it might prove to be particularly effective. And you might be surprised to learn in just how many things it can be applied. If you find yourself with a troublesome phone contract, then you should consider haggling as a viable option. All you need to do is contact your contract provider and see if they can offer you a better deal than you might find elsewhere. You might be surprised at how effective this really is.

 

Make A Budget & Stick To It

 

To ensure ongoing financial stability, it helps to know exactly how much you have to spend. To that end, it is highly advisable to make a budget which you can stick to. It needs to be something that you believe you can actually go along with. Otherwise, there is little use in having it at all. If you do decide to make a budget, you should remember that they are most effective when they are as detailed as possible. It might be tempting to leave out one or two things, but this doesn’t work in practice. You need to be as detailed as possible and carefully consider every expenditure and outgoing in your life. For more on making an effective budget, take a look at http://www.moneysavingexpert.com/shopping/chat-tips-gold.
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Only Spend What You Have
Finally, a note to say that one of the most sensible decisions you can make is to only spend money that you actually have. This might sound elementary, but it is hugely important. The moment you start spending money you don’t really have, you begin getting into debt. Debt is much harder to get out of than to get into, so be careful.

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So, I Did Have To Get A New Phone, And It’s Great!

Well, in my earlier post, “Smartphone Not Acting Right? Don’t Ditch It Yet!”, I explained how a problem with your phone doesn’t always mean it has to be ditched and replaced, and how it seemed that was the case with mine.

Well, it turns that my phone’s problem did persist even after a factory reset, so I ultimately needed a new phone. But, it isn’t all bad. The new phone I got? One of those new I-Phones or Samsung Galaxies for $500-$700 ? No!

I got a Motorola Moto-e 2nd generation 2015. And I’m really satisfied with it.

Photos of my Motorola Moto-e 2nd generation 2015 phone. 4/30/2016

Photos of my Motorola Moto-e 2nd generation 2015 phone. 4/30/2016

And I did well for the pricing, again, too! I paid $89 at the Verizon store instead of the $119-$149 shown on the web.

And I kept my current “Paygo” plan as well with no price increase ($45 monthly for unlimited talk, text, and now, 3GB of data!)

The phone itself? It is bigger than my LG Optimus Zone 2 was, and so I did need to get a new case for it, and also a new way of carrying it on me, and no local stores carried anything for this phone. One thing I’ve learned with both my smart phones is, stores mainly carry cases for the high-end level (Read: More Expensive) I-Phones and Samsung Galaxy phones as well as a few other high end phones of a few other brands. Your best bet for a phone case is to go online and get one from Amazon, Ebay, or any other online store, as they will have a much wider selection. There are also other good sources of accessories such as Mobile Mob. I found a case for my old phone on Amazon and Amazon is where I found my current case, which came with a clip on holder which works really well, so I don’t have to try to fit the phone in my pocket or try to find a camera or other type of carrying case or pouch that the phone will fit in.

Fortunately, this phone is still a good deal smaller than the large Samsung and I-Phones so is still easier for me to carry, and yet is large enough for me to see things on the screen more clearly than on my previous phone.

This phone also has the latest edition of Android, which is called “Lollipop”. It has 1 GB of RAM, twice what my old phone had, and 2,390 units of battery storage, about 40% more than my previous phone, so this phone has a much better standby battery life and loads pages and installs apps much faster than my old phone did.

It also comes with the full suite of Google apps, some of which I’m finding to be very useful.

Google Search Bar with Voice Activation. Photos of my Motorola Moto-e 2nd generation 2015 phone. 4/30/2016

Google Search Bar with Voice Activation. Photos of my Motorola Moto-e 2nd generation 2015 phone. 4/30/2016

The Google Search bar pictured here, is voice activated and will do searches and also activate the Google Maps gps function just by voice alone. All I have to do to get it to listen is to say, “Ok Google”, just as it says. It will say that it is listening. Then, as an example, I can say, “Take me to 123 Somestreet”, and it will turn on the GPS feature and take me there, and it will recognize places that Garmin won’t. My old phone had this, too, but I hadn’t yet tried to use it.

Next, it also has a better camera and both front and back facing lenses so I can take selfies if I wish or make video calls.

So far, this phone has worked really well and I’m getting used to how it works, as it does do some things differently, and makes different sounds, than my previous phone, which was an LG.

But all in all, I am really enjoying this phone and still learning more about what it can do.

So, even if you do have to ditch your current cell phone, it can lead to a better phone and without a great cost besides!

Happy phoning!

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More Than Meets The Eye

You walk into a McDonald’s, order a burger and fries and get it quickly, or you go into a hardware store, find the part you need, and buy it and leave. It all seems so simple, right?

Many people think the business has these items or services and rakes in the money and that it’s easy and simple. But, in reality, there’s a lot that goes on behind the scenes of just about any business you patronize, no matter how small.

I’ve certainly come to see this with my job at a radiator shop. It’s not just repairing and selling radiators. Parts have to be kept on hand, which means having them warehoused on site, stock has to be kept up, which means ordering new items from time to time. Add to this, moving items from stores that are overstocked to stores that need more of any item. In addition, there is a need for parts of radiators that need to be ordered and kept track of. Then, the shop also needs to have other services related to the repair of radiators and related items, so the shop does business with other service vendors as well.

Then, there are peripheral items which are just as important, such as items needed for the repair and upkeep of the tools and machines and vehicles that the shop uses. These can range from gloves and goggles for the welders, new blades for various saws and cutting equipment, lubricants and paints, and delivery of chemicals, fuels, and supplies needed daily. This also includes that item virtually all businesses use, paper.

Now, if you go to an eating place, you’ll likely see the cooking staff working, especially if it is a fast food place. But even here, you don’t see everything, especially the management of supplies and services provided by outside vendors, many of which are as important as the food they serve you.

When we are the customer, it’s easy to forget that all those other businesses and the clerks and employees you deal with, have as much complication as you do, and that there’s a lot more to a business than just the facade or sign.

So, next time you are feeling frustrated as a customer, even though the employee you’re dealing with is honestly trying to help you, the company honestly cannot make delivery any sooner, or the mechanic can’t see you today, try not to take it out on them. They’ll thank you for it. Happy shopping!

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Smartphone Not Acting Right? Don’t Ditch It Yet!

Hi everyone! And a Happy Easter to all of you! If your smartphone starts acting up, all may not be lost, though it may take a factory reset to make things right.

A factory reset? So I’ll have to re-type all my contacts and download all my apps again? Time to get a new phone?

Well, not necessarily. It all depends, but one rule to always follow is:

If your phone is acting up and you can’t figure it out, go to your provider store and ask for help first! No need to pay for another phone if you don;t have to!

Of course, everyone’s case is unique, but, here’s what happened with my phone over the last week.

My battery started discharging faster than normal to the point where I had to charge it up each morning and night. Well, I hadn’t changed my usage patterns nor did I download any new apps or anything else that would have gobbled up extra battery power.

I then checked my settings, including the battery usage to see if anything stood out as suddenly developing an enlarged appetite for battery power, but nothing stood out as such.

By the way, it’s a very good idea to get familiar with the settings of your phone, and any other similar electrical device, like your computer or car. This can help you greatly when you need to find out what is causing a problem, and can help those who are helping you as well.

So, not being able to pinpoint the problem, I went to my provider store, in this case, Verizon Wireless, and they were very helpful. I told them what I’d checked and they did some checking of my phone and suggested that it might be the battery, so I went to the battery shop and got a new one, being sure to hang onto my receipt and not discarding the old battery.

I charged the phone with the new battery that night and the next morning, it had drained as much as my old battery was now doing, so I saw that it was not the old battery but the phone itself that had a problem.

But it was not yet time to ditch the phone. Verizon Wireless had one more thing to try, and that was a factory reset. This erases everything on the phone and resets it so it would be in the same condition as when it was first taken out of the box. Again, the staff was very helpful in showing me how to save my contacts, photos, and many of my apps using my Google account, and it worked. They also helped me through the reset, and setup afterwords, which only took a few minutes. My contacts came back as did most of my apps and photos. I’d made a list of my apps so that I knew which ones to re-install using the Google Play Store.

So, what was wrong? They weren’t sure but they did say that sometimes phones will do strange things after a software update and that the factory reset is a last resort fix.

Luckily, the factory reset is not as scary as it may seem at first. And all the help was free.

And best of all, in my case, it seems to have worked, I was able to return the new battery and get my money back, and my phone is working good as new again. And I’m glad because I really like my current phone!

So, do become more familiar with your phone, learn how to save your contacts, and don’t ditch your phone at the first sign of trouble!

Happy calling!

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Yup, I Had to Let Them Go!

You may have noticed that my sticky post on this site regarding two new websites to visit, is no longer there.

Reason:

I’ve shut down both apartmentway.com and resumescheap.com. I had them up and running for two years, but, no matter what I did, they hardly had any traffic, they required more work than I was able to put in, and my renewal date and bill for hosting them was approaching, so, I’ve decided to cancel the hosting account and shut both sites down.

Apartmentway had only a few posts that have been more or less duplicated here on lifespaceblog.com.

Resumescheap got me absolutely zero business for my resume writing business.

Craigslist, my car door magnets, my business cards, word of mouth, referrals from satisfied clients, and yes, lifespaceblog (Which costs far less to maintain than the other two websites!), each, by themselves, got me more notice and business than resumescheap ever did.

And neither site produced any revenue from clicks on ads or other sources.

What does this mean for this site and my resume business?

Don’t worry, this site, lifespaceblog.com, is here to stay, and so is my resume writing business!

In fact, I’ve had more clients these past two months than I think I’ve had in any two month stretch so far, and, if you or anyone you know needs a resume or other simple writing task done, please send them my way! The sidebar and my services page will have information as to contacting me.

To those of you who have checked out those two other sites, thanks for visiting them and checking them out, and I hope you will still come and visit here at lifespaceblog.

If you like what you’ve read here, please let others know of this post, site, and blog.

And thanks for reading!  🙂