Planning Your Work Christmas Party

You’re in charge of this year’s Christmas party, but you don’t know where to start. Don’t worry, because we’ve got some great ideas for how to plan the best office Christmas party ever.

Photo by Eugene Zhyvchik on Unsplash

What Type Of Party Will It Be? 

Before you decide on a budget, you need to know what kind of party you’re having for Christmas. Will it be at the office, or will you rent a place? Is it just for the staff, or can the spouses of the staff come too? Maybe clients and other people from the outside are expected to be there? Before real planning can start, you need to know the answers to these questions.

Set A Date 

Everyone is busy around Christmas and at the end of the year, so it’s best to set a date as soon as possible.

When will the party be? During the week or on the weekend? This can turn off a lot of people. Some people might not want to give up their free time (like the weekend), and they might see a day off from work as more of a treat. A great way to figure out what to do is to send out a survey to see which date would work best for most employees.

Also, think about having your Christmas party in January, when there are more places to choose from and prices are lower.

Send out invitations once a date has been set. A placeholder date with the promise that more information will be given later should be enough.

Make A Budget Plan 

It might seem like an obvious thing to say, but it is very important because it will determine where you can have the party, what food and drinks you can have, what your theme will be, and what kind of entertainment you can hire. So make a budget before you let your thoughts run wild.

Pay Attention To Food And Drink 

In the end, food and drinks are the most important parts of any Christmas party. Imagine that you really went all out with the entertainment this year and got Ed Sheeran to play, but by the middle of the night, there was no more alcohol. You also realize that only half of your guests have eaten and there are no more canapés. Disaster. No one will remember it as the Holiday party where Ed Sheeran sang, but they will remember it as the party where there was nothing to eat or drink. So, what’s the lesson? Never skimp on food and drink. It might be worth having a look at corporate catering

Choose A Theme 

Choosing a theme for your Christmas party can be a lot of fun and give you a chance to be creative and come up with new ideas. But the most important thing is that it will make every other step of planning easier. Once you have a theme, it will help you choose the food, drinks, decorations, props, and entertainment for the party.

Find A Location 

It can be hard to find a venue that fits the theme you’ve chosen, is within your budget, has enough space, and is available on the date you need.

Think About Team Building 

Corporate team-building activities can make the office Christmas party better in a lot of ways. Not only is it a great way to get everyone in the office to talk to each other and get to know people they might not know well, but it also makes the party more fun. There are also obvious benefits to teamwork and morale. It’s a win-win situation.

It can also give you something to do in the evening. Immersive experiences are all the rage right now, and they can really take your party to the next level. What about having your Christmas party on a bus that takes you around London, or at a play in a make-believe old train car where the audience gets to take part?

Find The Right Entertainment 

If an immersive experience isn’t possible, it’s still a good idea to hire someone or plan something else to do. In our Instagram-obsessed world, it’s a good idea to give your guests something cool that they can share on social media.

What Are You Eating 

Dietary needs go beyond nut allergies and gluten intolerances; they also include lifestyle choices like being a vegetarian or vegan. The days of putting a bunch of soggy vegetables on a plate as a substitute are over, so if you want everyone at your Christmas party to have a good time, take dietary needs seriously and plan a fun menu for everyone. Choose dishes like Mexican and Japanese that work well with special diets, and make sure to offer a wide range of non-alcoholic drinks.

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